Privacy and Data Protection Policy
Updated: 9 May 2018
Personal Data Collected at the time of attending your first Yoga with Dora class/workshop
A certain amount of personal data is collected by Yoga with Dora / Dora Longman at the time of your first attendance to a class / workshop. This is for the purposes of meeting Insurance Company criteria as well as for your health and safety during the practice of Yoga. Health information is also used to tailor sessions to suit your individual needs.
All information gathered by Yoga with Dora / Dora Longman either on paper or through the online booking process (Wix website) is treated as confidential and will not be shared with a third party. If you grant permission on your health form by opting in, some of your data (name, phone number, e-mail address, emergency contact number, relevant health condition, goal of the practice, joining date) is kept securely in a password protected xls file for easy reference, and only viewed by Dora Longman. The paper forms are kept in a secure place for 7 years for insurance purposes.
If you wish to alter any of your data, review how it is used or wish to request its return to you, please contact Dora Longman at email@example.com or 07496404677.
You may, of course, decline to submit personally identifiable information to Yoga with Dora, in which case I may not be able to provide certain services to you.
How your Contact Information is used
When attending your first class / workshop, you will be asked to sign a disclaimer. In doing so you are agreeing to your email and phone number being used by Yoga with Dora / Dora Longman to inform you of class changes, service updates directly relating to the service you have booked.
You may, of course, decline to submit your email and phone number to Yoga with Dora / Dora Longman, which in some cases may mean that Yoga with Dora / Dora Longman is not be able to provide certain services to you.
If you do not wish to submit your email, and therefore are unable to book online, you can book your class by contacting me on 07496404677.
I may, from time to time, use your phone number or e-mail to contact you about urgent class changes or to inform you if a waiting list place has become available. I will only do this if you have booked the class in question, or added yourself to the waiting list. If you do not wish me to contact you in this way, please inform me in person on 07496404677 or by e-mailing firstname.lastname@example.org
Yoga with Dora Mailing List
Newsletters or Direct marketing emails informing you of new, future or alternative services I am providing are sent through a secure email system through Wix Shoutout, the webpage provider, who are GDPR compliant. When you attend a class/workshop with me you have an option to be included in this mailing list by opting in by ticking the box on the health form. You also have a chance of opting in by subscribing yourself on the website by filling in the 'join our mailing list' option. You have the ability of opting out of the mailing list any time by clicking 'unsubscribe' on the e-mail.
Current students, and students after 1 May 2018, have an option to opt in on the updated health form. Students not opting in on the health form are not added to the mailing list.
Students who are not current, and have not signed the opt in form physically (completed health form before May 2018) have the option to opt out from the mailing list on each individual e-mail.
When attending your first class / workshop, you will be asked to sign a disclaimer and you have a chance of opting in if you consent to being contacted or being tagged on Facebook about classes that are relevant to you.
I may, from time to time, use your Facebook messenger or tagging to contact you about urgent class changes or to inform you if a waiting list place has become available. I will only do this if you have booked the class in question, or added yourself to the waiting list. If you do not wish me to contact you in this way, please inform me in Facebook Messenger, in person on 07496404677 or by e-mailing email@example.com
You have the option to join our closed Fabebook groups: Yoga with Dora Private Group or HIIT Yoga Yoga with Dora by finding the group on Facebook and asking to join in. You have the option to opt out of these groups anytime by going into 'information' in the group and opting 'Leave Group' or informing me in person on 07496404677 or by emailing firstname.lastname@example.org.
Emergency Contact Information
Emergency contact information is collected solely for use in an emergency, should Yoga with Dora / Dora Longman need to contact your next of kin or give this information to the emergency services. This is the only information that would be shared with a third party, and only in the context of an emergency.
Data Protection Law means that you have extensive rights regarding the collection, storage and use of your data. Under the GDPR (General Data Protection Regulation) you have the following rights as an individual regarding your data:
The right to be informed
The right of access
The right to rectification
The right to erasure
The right to restrict processing
The right to data portability
The right to object
Rights in relation to automated decision making and profiling
If you would like to find out more about these rights, or if you would like to report a breach of them then you can contact the ICO (Information Commissioners Office)
or call their helpline on 0303 123 1113
Further contact details for the ICO can be found here: https://ico.org.uk/global/contact-us/helpline/
Changes to Our Privacy and Data Protection Policy
If at any time you feel that there is an issue with the way Dora Longman handles your data then you can contact the ICO (Information Commissioner’s Office).
Cookies and IP addresses Collected by this Website
The website may store information about you using cookies (files which are sent by us to your computer or other access device) which we can access when you visit our site in future.
It may also collect your device’s IP address as part of the basic functioning of this website. It does this to allow the website to function properly and to collect anonymous information about how this website is used, through Google Analytics.
Please note that by deleting our cookies or disabling future cookies you may not be able to access certain areas or features of our site.